Constitution

From BCSS

Jump to: navigation, search

Contents

Download

You can download the following digital versions of this document:

Constitution and Rules

This document was last revised 1996.

Name

  • The Society shall be called the British Cervical Spine Society, hereinafter referred to as “the Society”.

Objects

  • The objects of the Society are to provide a forum for the study of the origin, natural history and treatment of cervical spine disorders. In furtherance of these objects, but not further or otherwise, the Society shall have the following powers:
  1. To ensure the highest possible standards of management for individuals with cervical spine disorders.
  2. To promote, finance, and if necessary, organise research and development in the field of cervical spine disorders.
  3. To educate the community in general, and medical practitioners and associated professionals in particular, in the most effective methods of recognition, prevention, treatment and long-term management of cervical spine disorders.
  4. The Society may accumulate funds and receive donations to further above objectives.

Membership

  • The Society shall be composed of Fellows, Corresponding Fellows, Honorary fellows and honorary Corresponding Fellows. Membership of the Society shall be available to any individual acceptable to the Executive Committee with a specialist interest in the subject of cervical spine disorders. All applications for membership of the Society must be confirmed at the Annual General Meeting.
  • All members shall receive on election a copy of the constitution and a list of members of the Society with their addresses.
  • Corresponding Fellowship shall be reserved for clinicians or research workers outside the United Kingdom or the Republic of Ireland who mat apply for or be invited to take such membership. The same rules of election shall apply for full Fellowship.
  • Corresponding Fellows shall have the same privileges as Fellows but they shall not be eligible to hold office in the Society or to vote at business meetings. Corresponding Fellows shall pay the subscription to the Society or they may be Honorary at the discretion of the Executive Committee.
  • All members of the Society apart from the Honorary Corresponding Fellows will be required to pay the annual subscription as determined by the Executive Committee and approved by the Annual general Meeting of the Society. 
See Membership on how to join the BCSS.

Officers

  • The Officers of the Society shall be the President, the Secretary and Treasurer.
  • The President shall preside at all meetings of the Society and of the Executive Committee. On election he will preside for a period of two years. Some attempt will be made to reflect the various specialities represented in the membership although all posts will be subjected to a ballot at the Annual General Meeting. His appointment will be confirmed annually at the Annual General Meeting.
  • The Executive Committee shall consist of the President, the Secretary and Treasurer. The host of the Scientific Meeting shall also be a member for the year prior to his/her meeting.
  • The Executive Committee may co-opt additional members as necessary and it may initiate the formation of other committees as required.
  • The posts of Secretary and Treasurer shall be three years, the Secretary and Treasurer may then be eligible for re-election for a further three year term. The Secretary and Treasurer shall be confirmed in their appointments annually at the Annual General Meeting and may be removed by a majority of voting members present.
  • The Executive Committee shall be responsible for the proper administration of the Society. 
See About BCSS for information on the Officers

Cessation of Membership

  • In the event of death, incapacity or refusal to act of an Officer of the Society the Executive Committee shall appoint a replacement. This appointment shall be subject to confirmation at the next Annual General Meeting. If the appointment is not confirmed an election shall be held immediately.
  • Members of the Society shall be expected to conform to a standard of behaviour acceptable to the Society. Failure to observe such a standard shall be reported to the Executive Committee who may vote to recommend that a member be warned, disciplined, suspended or expelled form the Society and such action must be confirmed by a majority vote at the next Annual General Meeting of the Society. The member concerned must be warned in writing that such action is to take place thirty days prior to the Annual General Meeting.
  • All members are expected to pay membership fee by direct debit unless there is a good reason.

Election of Officers

  • The executive Committee shall nominate the President and this nomination must be confirmed by a majority of voting members present at the Annual General Meeting. Nominations for the position of the Secretary and/or Treasurer proposed and seconded and with consent of the nominee, shall be submitted in writing to the Secretary prior to the meeting of the Executive Committee held in conjunction with the Annual Scientific Meeting. All nominations must be confirmed by a majority vote at the Annual General Meeting.
  • A quorum of the Society shall be 20 voting members.

Meetings

  • The Society shall hold an Annual Scientific Meeting open to the full membership.
  • The Annual Scientific Meeting shall be organised by a nominated host approved by the Executive Committee.
  • The host shall be responsible for the organisation and content of this meeting with the help of an ad hoc programme committee set up in consultation with and reporting to the Officers of the Society and the Executive Committee.
  • The Annual Scientific Meeting may be attended by all categories of membership of the Society. Fellows may invite suitably qualified guests subject to limitation of accommodation and on payment of the necessary fees. All guests must be sponsored by a named Fellow.
  • Applicants for membership of the Society whose applications have been approved by the Executive Committee may attend the Annual Scientific Meeting.
  • Neither guests nor applicants may vote at the Annual General Meeting.
  • The Annual General Meeting of the Society shall be held in conjunction with the Annual Scientific Meeting. An Extraordinary General Meeting may be held at another time at the request of the President.
  • The Executive Committee will meet at the time of the Annual Scientific Meeting. Other Executive Committee Meetings may be held as determined by the President of the Society.

Finance

  • The annual subscription shall be determined by the Executive Committee and approved at the Annual General Meeting and becomes due on 1st October annually.
  • The Treasurer shall present a detailed financial statement at each Annual General Meeting.

Amendment to the Rules and Constitution of the Society

  • Proposed amendments to the rules and constitution of the Society must be submitted in writing by any voting member to the Secretary of the Society not less than ninety days prior to the next Annual General Meeting of the Society.
  • A copy of the proposed amendment to the rules or constitution shall be sent by the Secretary to each voting member at least fourteen days prior to the Annual General meeting at which the proposed amendment will be subject to a vote. At the Annual General Meeting any proposed amendment must be approved by a twp thirds majority of voting members present.
  • No amendment shall be made to clause 2, clause 9, or clause 10 without the prior consent in writing of the Charity Commissioners. No amendments shall be made which would cause the Society to cease to be a charity a law.

Dissolution

  • In the event of dissolution of the society all its assets remaining after the settlement of its obligations shall be distributed to other charitable organisations having similar objectives as the Executive Committee shall determine.
Retrieved from "http://www.britishcervicalspine.org/index.php/Constitution"
Personal tools